1 What Are Cookies?
Small text files that make the site work and remember you.
Last updated: October 29, 2026
Cookies are small text files that are placed on your device (computer, tablet, or mobile phone) when you visit a website. They are widely used to make websites work efficiently, remember your preferences, and provide information to website owners.
Cookies do not contain personally identifiable information on their own; however, personal information that we store about you may be linked to the information stored in and obtained from cookies. We use this information to improve your experience and the overall quality of our platform.
2 How We Use Cookies
Five jobs cookies do on Censula.
Censula uses cookies for the following purposes:
- Authentication & Session Management — To keep you securely logged in while navigating your dashboard, submitting papers, or managing your conference.
- Preference Storage — To remember your settings such as language, timezone, and display preferences across sessions.
- Security — To help detect and prevent fraudulent activity, protect user accounts, and maintain the integrity of our platform.
- Performance & Analytics — To understand how users interact with our platform so we can improve functionality, identify errors, and enhance the user experience.
- Functional Features — To enable core platform features such as paper submission workflows, review assignments, and notification delivery.
3 Types of Cookies We Use
Five categories — only two can be declined.
The table below describes the categories of cookies used on this platform:
| Category | Purpose | Duration | Can Be Declined? |
|---|---|---|---|
| Strictly Necessary | Required for core functionality — login sessions, security tokens, and CSRF protection. The platform cannot operate without these. | Session / up to 30 days | No |
| Preference | Stores user preferences such as timezone, display language, and layout settings to personalise your experience. | Up to 1 year | Yes |
| Analytics | Collects anonymised data on page visits, feature usage, and navigation paths to help us improve the platform. | Up to 2 years | Yes |
| Security | Helps identify suspicious activity, prevent brute-force attacks, and protect user accounts. | Session / up to 90 days | No |
| Consent Record | Records your cookie consent decision so we do not display the consent banner on every visit. | 180 days | No |
4 Third-Party Cookies
Cookies set by services we embed.
Some pages on our platform may include content or functionality provided by third-party services, which may set their own cookies. These include:
- Google Fonts — Used to load typography assets. Google may set cookies in accordance with their Privacy Policy.
- Analytics Providers — If analytics tools are enabled, anonymised usage data may be collected by a third-party analytics service.
We do not sell or share your personal data with third parties for advertising or marketing purposes.
No ad tracking. We do not sell or share your personal data with third parties for advertising or marketing purposes.
5 Cookie Consent & Your Choices
Two buttons on the banner — your call.
When you first visit Censula, a cookie consent banner is displayed at the bottom of the screen. You may choose to:
- Accept All Cookies — Allow all categories of cookies including analytics and preference cookies.
- Reject Non-Essential — Only strictly necessary and security cookies will be set. Analytics and preference cookies will not be used.
Your consent decision is stored locally in your browser for 180 days. After this period expires, the consent banner will appear again and you will be asked to make a new choice.
You can also withdraw or change your consent at any time by clearing your browser's local storage or using your browser's built-in cookie management tools.
6 Managing Cookies in Your Browser
Every major browser lets you take control.
Most web browsers allow you to control cookies through their settings. You can configure your browser to refuse all cookies, accept only certain cookies, or delete existing cookies. Please refer to your browser's help documentation for instructions:
Please note that disabling or deleting strictly necessary cookies may affect your ability to log in and use core features of the platform, including paper submission and review management.
Blocking everything breaks login. Strictly necessary cookies are required — without them you cannot sign in, submit papers, or manage reviews.
7 Data Retention
Kept only as long as the table in Section 3 says.
Cookie data is retained only for the duration specified in the table in Section 3. Session cookies are automatically deleted when you close your browser. Persistent cookies expire at the end of their defined duration and are then removed from your device automatically.
We periodically review the cookies we use and remove any that are no longer necessary for platform operation.
8 Changes to This Cookie Policy
Watch the date at the top — it moves when we change things.
We may update this Cookie Policy from time to time to reflect changes in technology, legislation, or our platform's features. When we make material changes, we will update the "Last updated" date at the top of this page and, where appropriate, notify users via the platform or by email.
We encourage you to review this page periodically to stay informed about how we use cookies.
9 Contact Us
Questions about cookies or your data? Talk to us.
If you have any questions or concerns about this Cookie Policy or how we handle your data, please contact us:
- Email: support@censula.com
- Website: censula.com/contact
We will respond to your enquiry within 1–2 business days.
For broader privacy questions — what we collect and your rights — see the Privacy Policy.