1 Purpose of the Platform
Software tools for the workflow — not a publisher or editor.
Effective Date: 05-06-2026
This Conference Management Platform Policy ("Policy") establishes the rules, responsibilities, and expectations for all users utilizing the Platform for conference organization, paper submission, peer review, publication management, and related academic activities.
This Policy applies to all users, including Organizers, Authors, Reviewers, and other conference participants.
The Platform provides software tools that facilitate:
- Conference creation and management
- Paper submission and tracking
- Peer review workflows
- Revision management
- Camera-ready submission management
- Reviewer assignment
- Registration and payment verification (if enabled)
The Platform acts solely as a technical service provider and does not serve as a publisher, editor, or academic decision-making authority.
Tools, not judges. The Platform hosts the workflow — academic quality and decisions belong entirely to organizers.
2 Organizer Responsibilities
Your conference, your responsibility — end to end.
Organizers are responsible for managing all aspects of their conferences, including:
- Conference configuration and settings
- Submission requirements
- Reviewer recruitment and assignment
- Review management
- Acceptance and rejection decisions
- Registration fee administration
- Publication preparation
Organizers are solely responsible for the academic quality, legitimacy, and operation of their conferences.
The Platform does not review or approve conference content, acceptance criteria, or editorial decisions.
3 Author Responsibilities
Original work, accurate data, on time — and malware-free.
Authors are responsible for:
- Submitting original work.
- Ensuring all submitted content complies with applicable laws and intellectual property rights.
- Following conference-specific submission requirements.
- Providing accurate information during submission.
- Meeting submission, revision, and camera-ready deadlines.
- Maintaining confidentiality when participating in double-blind review processes.
Authors must ensure that uploaded files do not contain malware, malicious code, or harmful content.
4 Reviewer Responsibilities
Objective, confidential, on time — assigned papers only.
Reviewers are expected to:
- Conduct objective and professional evaluations.
- Maintain confidentiality of all assigned submissions.
- Avoid conflicts of interest.
- Submit reviews before assigned deadlines.
- Refrain from distributing, sharing, or using submitted materials for personal gain.
Reviewers may only access papers explicitly assigned to them through the Platform.
5 Double-Blind Review Policy
Neither side knows the other — keep it that way.
For conferences using Double-Blind Review:
Authors must remove identifying information from review manuscripts, including but not limited to:
- Author names
- Affiliations
- Email addresses
- ORCID identifiers
- Acknowledgements
- Funding statements
- Self-identifying references
Reviewers must not attempt to identify authors.
Organizers may require resubmission if identifying information is discovered.
The Platform cannot guarantee anonymity if authors upload identifying information.
Anonymity is fragile. One forgotten acknowledgement or self-citation can unblind a manuscript — scrub every identifier before uploading.
6 Review and Decision Policy
Reviews advise — organizers decide.
Reviewer recommendations are advisory in nature.
Final decisions regarding:
- Acceptance
- Rejection
- Minor Revision
- Major Revision
- Camera-Ready Approval
are made exclusively by conference organizers or designated editorial personnel.
The Platform does not participate in or influence editorial decisions.
7 Revision Policy
Revise before the deadline — history is kept.
Conferences may require authors to revise manuscripts following peer review.
When revisions are requested:
- Authors must submit revised versions before deadlines.
- Organizers may request additional review rounds.
- Previous review records may be retained for auditing and historical purposes.
Failure to submit revisions before the deadline may result in administrative rejection.
8 Camera-Ready Submission Policy
The final version must be exactly that — final.
Accepted papers may require submission of a final Camera-Ready version.
Authors are responsible for ensuring that Camera-Ready files:
- Contain correct author information.
- Follow conference formatting requirements.
- Represent the final publication version.
Organizers may request corrections before final acceptance into proceedings.
9 Registration and Payment Policy
Money stays between organizers and participants.
Some conferences may require registration fees.
If enabled by the Organizer:
- Authors may be required to submit proof of payment.
- Organizers are responsible for payment verification.
- The Platform merely stores payment-related records.
The Platform:
- Does not process payments unless explicitly integrated with payment services.
- Does not guarantee payment verification.
- Is not responsible for refunds, financial disputes, or registration disagreements.
All financial matters remain between organizers and participants.
10 Intellectual Property and Publication Policy
You own your work — organizers may publish accepted papers.
Authors retain ownership of their submitted works.
By submitting content through the Platform, authors grant:
- The conference organizer
- Assigned reviewers
- Authorized conference personnel
the right to access and process submissions for conference-related purposes.
The Platform does not claim ownership of submitted content.
Publication License: By submitting a paper, authors grant the conference organizer a non-exclusive, irrevocable, worldwide license to publish, reproduce, distribute, and display the accepted paper in conference proceedings and related publications, without any obligation to pay royalties or other compensation. Authors waive any claims against the Platform or the organizer regarding the publication of accepted papers.
11 Prohibited Activities
Eight ways to lose your account.
Users may not:
- Upload malicious software or harmful files.
- Submit fraudulent or plagiarized content.
- Impersonate individuals or organizations.
- Circumvent security controls.
- Access unauthorized data.
- Interfere with conference operations.
- Harvest personal information from other users.
- Use the Platform for unlawful activities.
Violations may result in account suspension or permanent removal.
Zero tolerance for abuse. Malware, plagiarism, impersonation, or data harvesting can end your account permanently.
12 Conference Content Responsibility
We do not vouch for any conference — evaluate before you join.
Conference organizers are solely responsible for:
- Conference legitimacy
- Academic standards
- Conference announcements
- Review processes
- Proceedings publication
The Platform does not endorse, verify, or guarantee:
- Conference quality
- Publication opportunities
- Indexing claims
- Academic reputation
Participants should independently evaluate conferences before participating.
Do your homework. Check a conference's history, organizers, and indexing claims yourself before submitting or paying anything.
13 Data Access and Confidentiality
Your role decides what you can see.
Access to conference information is controlled by user roles.
Examples:
- Authors may access their own submissions.
- Reviewers may access assigned submissions only.
- Organizers may access submissions within their conferences.
- Platform administrators may access data when required for support, security, maintenance, legal compliance, or abuse investigations.
All users must maintain confidentiality of information obtained through the Platform.
14 Record Retention
Records stay for operations, law, and audit.
The Platform may retain:
- Conference records
- Submission files
- Review reports
- Revision histories
- Decision records
- Activity logs
for operational, legal, security, auditing, and archival purposes.
The duration of retention may vary depending on conference settings and applicable requirements.
15 Service Availability
Reliable service is the goal — not a guarantee.
The Platform strives to provide reliable service.
However, the Platform does not guarantee:
- Continuous availability
- Error-free operation
- Uninterrupted access
Scheduled maintenance, upgrades, technical issues, or circumstances beyond reasonable control may affect availability.
16 Limitation of Liability
Software provider only — decisions and outcomes are not ours.
The Platform serves as a software provider only.
The Platform shall not be responsible for:
- Conference decisions
- Reviewer recommendations
- Acceptance or rejection outcomes
- Publication decisions
- Missed deadlines
- Payment disputes
- Intellectual property disputes between users
- Loss of data caused by user actions
- Third-party service failures
Users assume responsibility for their use of the Platform.
17 Enforcement and Account Actions
Five rungs, up to permanent removal — without notice if needed.
The Platform may take action against users who violate this Policy, including:
- Warning notices
- Temporary suspension
- Permanent account termination
- Removal of content
- Restriction of conference access
Such actions may be taken without prior notice when necessary to protect the Platform or its users.
18 Policy Updates
Published updates take effect immediately.
The Platform reserves the right to modify this Policy at any time.
Updated versions become effective upon publication.
Continued use of the Platform constitutes acceptance of the revised Policy.
19 Contact Information
Questions about this Policy? Talk to us.
For questions regarding this Policy, please contact:
- Censula Support Team
- Email: support@censula.com
For conference-specific questions — your paper, your review, a fee — contact the conference organizer directly.